Filing Fees
Recording
Pursuant to Senate Bill 369, A County Clerk shall collect a recording fee of $25.00 for each document filed or recorded by the County Clerk. If a document being filed or recorded contains more than ten entries to be indexed, the County Clerk shall charge an additional $25.00 for each additional block of ten or fewer entries to the index from each document.
Note
All recordings must be the original document. The document is recorded, copied, and returned to the customer immediately. For notary requests, all parties must be present to sign the document.
Fees
Copy Fees
- Copies – $1
- Copies of survey/plats:
- 24 by 36 – $8
- 18 by 24 – $5
- 18 by 23 – $3
- 17 by 11 – $1
- 8 1/2 by 11 – $0.50
Probate
- New Case – $30
- Probate Forms Packet – $5
- Exemplification (Plus standard fees) – $5
Recording
Recording of all documents will be $25 for every 10 entries.
Permits and Licenses
- Marriage Licenses – $25
- Liquor License Dispenser Fee – $250
- Fire Marshal’s Fee (Fireworks) – $25
UCC Filings
$25 for every 10 entries the same as what is under Recording
Certification
- Marriage License – $2.50
- General Documents – $2.50 In addtion to document fee
Military Discharge
- Recording: Free
- Certified Copies: Free
Recorded Documents
The Valencia County Clerk’s Office will provide certified copies of recorded documents by means of mail/shipping if the request is submitted in writing with sufficient information, a check with the correct certification fee and $1 for each page thereafter per document on letter or legal size paper – with a self-addressed stamped envelope [size of envelope depends on the size of the document(s) requested] or a prepaid shipping packet from the U.S. Postal Service, Fed Ex, DHL, or UPS.
Mailed documents will be returned to original sender unless a Self addressed stamped envelope is provided.
Determination of Recording Entries
The County Clerk’s Office will review the Grantor/Grantee’s and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry. For example:
Grantor/Grantee: Every Name Indexed Counts as 1 Entry
Ben White, an unmarried man=1 Ellen White, Individually and Attorney in fact for Ben White=2 Ben White and Ellen White, husband and wife = 2 Ellen White, aka Ellen Louise White=1
Subdivided Lots: All Lots Within the Same Block Are 1 Entry
Lots 1, 2, 3 Block 7 Aber Addition = 1 Lot 1 Block 7 and Lot 1 Block 8 Aber Addition = 2
Lots & Tracts That Are Not Inclusive of a Block Are Indexed as 1 Entry
Lots 7, 12, 15, 78 of Hills Village Subdivision = 1 Tracts A, B and C of Acres North Subdivision = 1
Non-Subdivided Lots: All Parcels Within the Same Section Are 1 Entry
- SE 1/4 of Section 6, Township 11N, Range 30E = 1 (all in one section)
- SE 1/2, NE 1/2, NW 1/4, SW 1/4, Section 6, Township 11N, R30E = 1 (all in one section)
- SE 1/4, Section 6, SW 1/4, Section 7, Township 11N, R30E = 2 (two sections)
- SE 1/4, Section 6, SW 1/4, NW 1/4 NE 1/4 Section 7, All Section 8, T11N, R30E = 3 (three sections)
Hard & Digital Copies
- Hard copies of documents made by customers: $0.50 per page
- Hard copies of documents made by Clerk’s staff: $1 per page
- Hard copies of surveys and plats 11 by 17 and smaller: $1
Other sizes:
- Larger than 11 by 17 up to 18×23: $3
- 18 by 24: $5
- Larger than 18 by 24: $8
- Images burned to CD set up fee: $10
Contact Us
County Clerk
Physical Address
444 Luna Avenue
Los Lunas, NM 87031
Mailing Address
P.O. Box 969
Los Lunas, NM 87031
Phone: 505-866-2073
Fax: 505-866-2015
Hours
Monday through Friday
8 am to 4:30 pm
Closed every Tuesday from 9:00 am to 9:30 am for staff training
Mike Milam
County Clerk
FAQs
Where can I find legal forms such as deeds, claim of liens, real estate contracts, etc.?
The County Clerks Office does not provide legal forms. Legal forms can be found at most office supply or stationary stores. We will accept forms from other states as long as the document is notarized and the original document is sent for recording.
LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed.
FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
How do I go about transferring my property to someone else?
The County Clerks Office records deeds that are sent to them. We do not draft deeds nor can property be transferred without one. If you wish to transfer your property it is recommended that you seek the assistance of an attorney or a title company. Blank forms can be found at most office supply stores and you can draft the document yourself if you wish. All names of the original owners must appear on the new deed as the seller (grantor) and their signatures must be notarized.
LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed.
FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
Where can I obtain a copy of my marriage license?
If you applied for your marriage license with the Valencia County Clerk, then we will be able to provide you with a copy of the license. We need to know the name of both individuals along with an approximate year of the marriage. Be sure to include the address where you would like the copy sent and a check with the correct fee. Keep in mind that divorce information is handled through the District Court. The County Clerks Office does not have such information.
LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed.
FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.