Recording and Filing
Recording
The Valencia County Clerk’s Office does not provide legal advice to the public and cannot assist the public in the preparation of legal documents. Please consult with a legal advisor or title company to ensure your document has been completed in its entirety. You may also refer to Statute 47-1-44, as it provides conveyancing forms.
Pursuant to Senate Bill 369, A County Clerk shall collect a recording fee of $25.00 for each document recorded by the County Clerk. If a document being recorded contains more than ten entries to be indexed, the County Clerk shall charge an additional $25.00 for each additional block of ten or more entries to the index from each document.
Note
All recordings must be the original document. The document is recorded, copied, and returned to the customer immediately. For notary requests, all parties must be present to sign the document.
Fees
Copy Fees
- Copies – $1 per page
- Copies of survey/plats:
- 24 by 36 – $8
- 18 by 24 – $5
Probate
- New Case – $30
- Probate Forms Packet – $5
Recording
Recording of all documents will be $25 per document, 1-10 entries
Marriage License
- Marriage Licenses – $55
Certification
- $1.00 per page
- $2.50 to certify
Military Discharge
- Recording: Free
- Certified Copies: Free
Recorded Documents
The Valencia County Clerk’s Office will provide certified copies of recorded documents by means of mail if the request is submitted in writing with sufficient information, a check with the correct certification fee and $1 for each page thereafter per document on letter or legal size paper – with a self-addressed stamped envelope [size of envelope depends on the size of the document(s) requested] or a prepaid shipping packet from the U.S. Postal Service, Fed Ex, or UPS.
Mailed documents will be returned to original sender unless a Self addressed stamped envelope is provided.
Hard & Digital Copies
- Hard copies of documents made by customers: $1.00 per page
- Hard copies of documents made by Clerk’s staff: $1 per page
- Hard copies of surveys and plats 11 x 17 and smaller: $1
Contact Us
County Clerk
Physical Address
444 Luna Avenue
Los Lunas, NM 87031
Mailing Address
P.O. Box 969
Los Lunas, NM 8703For an email request pleae send your document requests to clerk_every
Phone: 505-866-2073
BOE Phone: 505-866-2080
Hours
Monday through Friday
8 am to 4:30 pm
Mike Milam
County Clerk
FAQs
Where can I find legal forms such as deeds, claim of liens, real estate contracts, etc.?
The County Clerks Office does not provide legal forms. Legal forms can be found at most office supply or stationary stores. We will accept forms from other states as long as the document is notarized and the original document is sent for recording.
LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed.
FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
How do I go about transferring my property to someone else?
The County Clerks Office records deeds that are sent to them. We do not draft deeds nor can property be transferred without one. If you wish to transfer your property it is recommended that you seek the assistance of an attorney or a title company. Blank forms can be found at most office supply stores and you can draft the document yourself if you wish. All names of the original owners must appear on the new deed as the seller (grantor) and their signatures must be notarized.
LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed.
FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
Where can I obtain a copy of my marriage license?
If you applied for your marriage license with the Valencia County Clerk, then we will be able to provide you with a copy of the license. We need to know the name of both individuals along with an approximate year of the marriage. Be sure to include the address where you would like the copy sent and a check with the correct fee. Keep in mind that divorce information is handled through the District Court. The County Clerks Office does not have such information.
LEGAL ADVICE: Our office cannot give legal advice on whether or not the documents being recorded are correct, complete or legally sufficient. Please contact an attorney for legal verification.
DOCUMENT LEGIBILITY: Please remember that the documents that are being recorded are permanent records, and must be legible and reproducible after it has been scanned and filmed.
FORMS: Our office does not provide forms, you may purchase them at any office supply store, or download forms from various websites via the internet.
Recording by Mail?
For mailed documents, a customer service specialist will review submitted document requests to ensure they meet statutory requirements, collect the appropriate fees, and record your document. The original document will be mailed back to you after we complete the process of adding your document to our database for archival retention. Pleae refer to our Recording and Filing Page for more information.
Statute 14-8-9.1B
The County Clerk shall publicly post in the office of the county clerk and on the county’s web page a notice taht documents recorded in the office of the county clerk are public records, subject to inspection and disclosure.
Obtaining In-Person Documents?
When requesting a document in person we ask that you provide one of the following listed below in order to locate the requested document.
● Legal Description
● Grantor or Grantee’s names
● Book & Page
We cannot utilize a physical address to retrieve a document. If this information is unknown you may go to the Assessor’s Office to retrieve the legal description property profile card. The Clerk’s Office does provide customer computers that are located outside of the Clerk’s Office to research any documents and obtain any public information for potential requests you may have.
Email Requests?
For an email request please send your document request by filling out the Contact County Clerk Form. A customer service specialist will review document requests and will respond within 1 business day to assist in fulfilling customer document requests.